LVMH Accounts Payable Assistant

About LVMH

LVMH Moët Hennessy Louis Vuitton, the world leader in luxury, unites more than 75 distinguished Maisons across fashion and leather goods, wines and spirits, perfumes and cosmetics, watches and jewelry, and selective retailing. As an employer, the Group offers a uniquely international environment where heritage, creativity, craftsmanship, and entrepreneurial spirit meet. It cultivates exceptional talent through mobility, mentoring, and rigorous learning, while empowering teams to shape the future of desirable, sustainable luxury. LVMH seeks individuals who combine excellence with curiosity, aesthetic sensibility with business acumen, and respect for tradition with the courage to innovate.

LVMH Perfumes & Cosmetics is seeking an Accounts Payable Assistant in Hersham on a full-time, hybrid basis for a five-month fixed-term contract until March 2027. The role covers invoice processing and payments, supplier database maintenance, expense claims, store recharges and agency invoices.

Role & Responsibilities

• Maintain and process accounts payable invoices for LVMH Perfumes & Cosmetics companies.
• Log invoices in SAP and distribute them for authorisation where required.
• Maintain tracking documents for parked invoices and debit balances.
• Follow up on distributed invoices until they are returned for processing.
• Assist with invoice coding where necessary.
• Process authorised invoices for payment.
• Match purchase-order invoices against goods receipts in the invoice verification system and resolve outstanding purchase-order queries.
• Pay purchase invoices promptly through BACS.
• Clear direct debit payments in SAP.
• Improve the purchase ledger system to support more efficient use of SAP.
• Assist with other purchase ledgers.
• Run reports for DPOs and KPIs.
• Maintain the supplier database, including creating, amending and classifying records, and audit the database.
• Act as a supplier contact point, responding to and resolving queries.
• Process expense claims from Beauty Consultants and other staff across brands, checking VAT treatment of receipts, claim accuracy and compliance with LVMH Perfumes & Cosmetics travel and expense procedures.
• Post expenses to employee vendor accounts in SAP.
• Process payments to employee bank accounts via BACS, with payment runs twice per month for each company.
• Post vendor payments in SAP using the automatic payment program, and create, print and send remittance advice notes to employees.
• Process monthly staff recharges to stores by creating and posting invoices in SAP.
• Manage Beauty Consultant agency invoices.
• Complete a specific ledger and process expenses.

Qualifications

• Strong organisational skills.
• Acute attention to detail.
• Able to deal with ambiguity.
• Good knowledge of Microsoft Office, including Excel, Word and PowerPoint.
• Previous knowledge of SAP is preferred.
• Excellent team player.
• Excellent analytical skills.
• Quick-thinking, calm under pressure, helpful and willing to deal with queries.
• Sense of urgency; prompt and dynamic in a fast-changing environment.
• Good time-management skills.
• Detail-conscious.
• Good telephone manner.

Skills

Workplace

Culture

LVMH fosters a culture where creativity, craftsmanship, and entrepreneurial spirit come together across an exceptional portfolio of luxury Maisons. As an employer, it offers a dynamic, international environment that values excellence, innovation, and the transmission of savoir-faire while encouraging each talent to contribute to the long-term desirability of its brands.

About Cerulean

Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.