Christie's Auction Sales Coordinator

About Christie's

Founded in London in 1766 by James Christie, Christie’s is a leading international auction house whose heritage spans fine art, decorative arts, jewellery and exceptional collectibles. Through auctions, private sales and digital platforms, it connects collectors with remarkable objects and the expertise that brings their histories to life. As an employer, Christie’s offers career paths across specialist departments, client services, marketing, technology and operations within a global, culturally rich environment. Its work calls for intellectual curiosity, discretion and meticulous attention to detail, appealing to professionals who value scholarship, commercial acumen and the exacting standards of the international art and luxury markets.

Christie's is hiring an Auction Sales Coordinator for its Islamic & Indian Art, Rugs & Carpets department within the Classic Art Group, coordinating auctions and private sales from consignment through post-sale. The role supports sales operations, compliance, client liaison, shipping, cataloguing and marketing, and is a fixed-term contract.

Role & Responsibilities

• Project-manage sales, coordinating auction and private-sale consignments and property-related activities with Legal, Business Support Group, Client Accounting, Art Transport, Post-Sale, Private Sale Service Centre and other relevant support teams.
• Manage the end-to-end consignment process, including drafting seller agreements, creating stock orders and completing compliance documentation such as Cultural Property and Provenance certifications.
• Oversee sale catalogue preparation with Specialists and Cataloguers, ensuring information is accurate and deadlines are met.
• Balance auction and private-sale deadlines and keep the wider team on schedule.
• Oversee shipping arrangements, including client and business approvals, export licences and scheduling.
• Track property status in internal systems and resolve open issues or missing items.
• Coordinate property movements, including transfers, temporary releases and hand carries.
• Manage client charges and ensure accurate reporting in internal systems.
• Prepare clear handovers and documentation for the Post-Sale Service team.
• Manage catalogue production, liaising with cataloguing, photography and production teams.
• Support delivery of seller marketing commitments.
• Coordinate operational aspects of auction exhibitions and private-sale viewings.
• Manage reserve amendments and issue pre-sale documentation to clients.
• Support sale activities, including client viewings, condition reports and registration of bidding requests.
• Oversee sale interest and manage telephone bidding.
• Lead weekly auction and private-sale pipeline meetings with stakeholders.
• Follow up with clients to obtain missing consignment information, including KYC, Cultural Property documentation such as PCIO/PCCO, and contracts.
• Maintain and review Sale Runners, following up on outstanding property, delivery dates and compliance paperwork such as Art Loss Register certificates.
• Consign Private Sale Seller Agreements and invoice them on the same day.
• Resolve historic auction inventory issues, including property damage and stock creation, liaising with shippers and restorers.
• Liaise with Operations, Photography and the Production Studio to keep catalogue deadlines on track.
• Prepare shipping instructions and coordinate with external shipping partners.
• Troubleshoot logistical and client-related issues.
• Support Specialists during viewings and pre-sale activities.
• Prepare post-sale handover notes and actions for relevant teams.
• Coordinate daily communications across multiple teams to ensure sale readiness.

Qualifications

• Good understanding of compliance documentation and Cultural Property requirements.
• At least 3 years of related administrative and/or project management experience.
• Strong client service skills and clear written and verbal communication.
• Excellent project management, time management and multitasking abilities.
• High attention to detail, with strong follow-up and organisational skills.
• Creative problem-solving and confidence taking initiative.
• Ability to work collaboratively across locations and teams.
• Ability to work independently when required.
• Strong working knowledge of JDE, COS and CANVAS.
• Proficiency in Excel and Outlook.

Skills

Experience

At least 3 years of related administrative and/or project management experience.

Workplace

Compensation

The base compensation for this position ranges from GBP 32,000 to GBP 37,000 per annum.

Culture

Christie’s workplace culture centres on specialist expertise, intellectual curiosity and a shared appreciation for art and exceptional objects, with discretion and attentive client service shaping its professional environment. Its international auction business brings together specialists and colleagues across disciplines, combining a distinguished heritage with an evolving approach to digital engagement and the global art market.

About Cerulean

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